Do you thrive on organisation, problem-solving, and supporting a purpose-driven team? Are you passionate about finance, admin, and making things run smoothly behind the scenes? If so, this could be the perfect opportunity for you!
Welsh ICE is a vibrant community of changemakers, creators, and entrepreneurs. Our mission is to make starting and growing a business accessible for everyone by providing space, support, and the tools people need to thrive.
Now, we’re on the lookout for a proactive and detail-driven Admin & Finance Assistant to join our friendly and hard-working team.
We believe in fair pay, flexibility, and creating a workplace where people feel valued and supported. If you love spreadsheets, systems, and a well-managed inbox, and you care about making a real impact, you’ll fit right in.
🌍 Why Welsh ICE?
We live and breathe our values — and you’ll feel them every day:
✨ Community – Be part of a supportive, vibrant network of entrepreneurs.
🤝 Collaboration – Work alongside a team that’s always got your back.
🏆 Excellence – Take pride in providing top-notch service.
💪 Empowerment – Your voice matters. We trust you to make decisions and drive change.
🌈 Diversity & Inclusion – We celebrate individuality and champion equality.
🌱 Sustainability – We care about our impact on the world and take action to reduce it.
🎉 Fun – From coffee catch-ups to team socials, we work hard and have a blast doing it!
✨ The Role:
Finance & Admin Assistant
📍 Location: Caerphilly
🕒 Contract: Fixed-term (9 months with ambition to extend)
💰 Salary: £24,570
🌈 Hours: Full-time, 37.5 hours per week – with flexibility baked in.
📅 Start Date: As soon as possible
As our Finance & Admin Assistant, you’ll play a crucial role in keeping the day-to-day operations of Welsh ICE running smoothly. From reconciling accounts to supporting our community team, you’ll be the engine that powers our mission—making sure everything is in place so we can continue delivering outstanding support to our members and programme participants.
💼 What You’ll Be Doing
✔️ Use Xero to reconcile transactions, generate reports, and track actuals against budgets.
✔️ Process invoices and payments, complete bank reconciliations, and manage expense claims.
✔️ Triage and respond to queries via our finance mailbox, helping resolve discrepancies quickly and efficiently.
✔️ Support wider admin tasks including scheduling, diary management, minute-taking, and ensuring GDPR compliance.
✔️ Assist with general office admin such as call answering and inbox monitoring.
✔️ Help cover reception duties and assist the site team with opening and closing the building when needed.
✔️ Maintain accurate digital records using tools like Google Workspace, Stripe, Fastpay, and our CRM.
🎯 What We’re Looking For
We’re after someone with a keen eye for detail, great systems knowledge, and a positive, team-first attitude. If you’ve got the skills and the heart, we want to hear from you—even if you don’t tick every single box.
✅ A solid background in finance/admin, ideally with hands-on experience using Xero or similar bookkeeping software.
✅ Excellent spreadsheet skills (Google Sheets or Excel), confident using formulas and automation.
✅ Digitally savvy and comfortable using a range of tools—ideally including Stripe, Fastpay, CRM platforms, and cloud-based systems.
✅ Clear, confident communicator who enjoys working with people from all backgrounds and disciplines.
✅ Super organised and methodical—you spot errors, streamline systems, and keep on top of multiple tasks with ease.
✅ Someone who’s curious, open to learning, and interested in how digital tools and automation can improve efficiency.
✅ A team player who takes pride in supporting others and delivering high-quality work behind the scenes.
✅ A passion for community and inclusive support—whether you’re based in Caerphilly or working remotely.
✅ Welsh language skills would be a great bonus (but not essential).
💥 What You’ll Love About Working With Us
🎉 Be part of a fun, inclusive, and purpose-driven team.
⏳ Enjoy flexible working and lots of autonomy.
🚀 Plenty of opportunities for learning, development, and progression.
🤝 A vibrant, entrepreneurial community to connect with.
🎊 Regular team socials, wellbeing support, and an informal, friendly culture.
👕 Dress how you feel comfortable—we care more about impact than dress codes.
💖 Commitment to Inclusion:
As a Disability Confident Employer, we are committed to providing an inclusive recruitment process. If you have a disability and meet the essential criteria for the role, you will be guaranteed an invite to our group interview.
Please let us know if you need any adjustments or support to apply or attend an interview—we’re happy to help.
🗓️ Key Dates
📅 Application Deadline: 25th June 2025
📅 Group Interview: 1st July 2025 at 6:00 PM (at Welsh ICE, Caerphilly, CF83 3GS)
📅 1:1 Interviews: Week commencing 7th July 2025
🚀 Start Date: As soon as possible
📩 How to Apply
Send your CV and a cover letter to [email protected] by the 25th of June 2025.
We may close applications early if we find the right person — so don’t wait!
👉 Come be part of something special. Join us at Welsh ICE and make a real difference — while having fun along the way! 🌟
